5 Tips On How To Choose The Right Vendor For Your Event

Relationships are tricky. 

On one hand, you get to spend time with someone who cares about you. They believe in your potential, look past your flaws, and give support when you need it. 

On the other hand, they can be clingy, not reliable, or even worse, take your presence for granted (don’t you just hate that?).

This is why choosing the right vendors for your event is so important. 

Relationships are the perfect analogy for events – you have a common interest, an exchange of value, and both parties are in service to one another.  

So, who you choose to experience this with is critical.

You want vendors who share the qualities of the former, not the latter. 


Here are 5 tips on how to pick ‘em well.

Timing Matters

Don’t wait until the last minute to ask for the pretty girl’s number. Say something early
before someone else catches her attention. 

Likewise, many event coordinators wait too long to seek vendors. What they fail to
realize is that good vendors are booked often and can’t always squeeze your event into
their schedule at a moment’s notice.

Start seeking your vendor early so they can get a chance to clear their schedule and
accept your date request. You never know, it could lead to another one. 

Make Sure They Represent You Well

There’s nothing like an odd couple. They stand out like a sore thumb as soon as you see them and their interaction is just weird. 

When it comes to vendors, don’t be the odd couple. Find vendors that share your values and vision, ones you would be proud to take home to your “family.” 

Your vendor should be able to represent who you are when you are not available during the event. Make sure you’re comfortable with how they would do that.

Attitude Over Looks

Ladies love the bad guy. He’s carefree, handsome, and usually has a great
body. But, the good guy usually has a better attitude, is more creative, and actually cares
about who you are as a person. 

Events are not about what looks good on paper. They are about the experience
you want your audience to leave with and talk about long after it’s over. 

Choose the vendor that will be more pleasant to work with, someone who cares about
your event goals and will be dedicated to making it a memorable experience for all
attendees.  

Reputation Matters

SUITS character Harvey Specter once said, “Hustle until you no longer have to introduce
yourself.” Not all of your vendors may be well known, but someone should be able to
vouch for their work. 

Ask around. 

Read reviews and testimonials. 

Make sure you know who you’re getting in bed with – literally. 

They Need To Fit In With The Family

Remember when I said you should be able to bring your vendor home to your  “family”?
Well, that wasn’t only to assess their first impression. As in any relationship, if things
work out there are going to be more interactions and you need to know it won’t cause
friction because they’re around. 

Vendors need to fit in with your family, in this case, your other staff members. It’s not only awkward when they don’t, but it can also sabotage your event. 

Vet your vendors thoroughly to determine if their persona would compliment that of your already existing team.

Whether assessing a relationship or event, who you bring into your personal space is paramount to keeping your sense of self and sanity.

It’s not possible to know everything about vendors before you work with them, but you should also try not pick any random person from off the street. 

Timing, Representation, Attitude, Reputation, and Family Fit are just some of the ways to select the best vendor for your event. Whether you use these metrics or others, making informed decisions will greatly benefit you. Your event will be much better if you choose your vendors wisely.

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